For the Schedule manager
You build and maintain rotations. Propose changes, shepherd approvals, and keep coverage honest.
With Manage schedules (or per-schedule edit/approve access) you own the shape of the rotation: who’s on, when, and how changes get reviewed.
When this applies
You’re a team lead or on-call coordinator responsible for one or more schedules, but you don’t necessarily manage people records or finances.
What to do
- Create the schedule and set required approvals, 24/7 coverage, and overlap flagging to match how your team works.
- Add participants (assignable people) and approvers. Keep required approvals ≤ approver count.
- Build coverage by drawing shifts or defining a rotation. Watch the advisory flags for gaps and overlaps — fix them if they’re unintended, leave them if they’re deliberate.
- Set an escalation chain so the Now view and API show who to fall back to.
- Submit your edits as a proposal with a clear comment, then ping your approvers. Track decisions under Proposals.
If applying a proposal fails with “schedule changed — recreate”, someone else published in the meantime. Re-open the calendar, redo your edits against the current state, and propose again — there’s no auto-merge by design.